Preparing your computer and printer for scanning

To start scanning on your PC and a separate scanner or all-in-one printer, you first need a technician to connect and configure properly. Devices of different brands are structurally no different from each other, as well as working with them.

  • Make sure your printer has a scanner. Conventional printers cannot scan. You just need an all-in-one printer or just a scanner. This information can be found in the characteristics of the vehicle.
  • Connect the scanning device to your personal computer with a USB cable, wall outlet, or wireless Wi-Fi. If this was done before, then check the reliability of the connection. On devices, the scanner icon should not be light-colored and without exclamation marks or warning triangles.

all-in-one printer can scan without a cartridge in the printer, and therefore, if the “consumable” is missing or is being recharged, the scanner can still be used for its intended purpose. You should not pay attention to the flashing of the indicators on the case. Alas, you cannot print.

Scanner wizard

To scan a sheet of text, you can use the “Scanner Wizard” built into the operating system. Below is a detailed instruction for user actions:

  • Turn on the technique and make sure everything works. Check that there is nothing on the scanner glass (other documents, paper clips, debris, etc.).
  • Place the document to be scanned with the image side facing the glass. Be sure to close the lid tightly.
  • Now go to your PC.
  • Now you need to go to the “Devices and Printers” section. This can be done in several ways: using the “Start” button, through the “Control Panel”, search on the PC, by entering a command into the execution window.
  • Among all devices, select your model with the left mouse button, and with the right mouse button, open the context menu.
  • In it, click on the “Start Scan” shortcut.
  • In this window, you can configure the quality of scans and the location for saving digital copies of documents. Here, select the format in which the file will be saved.

Making scans in Paint

Few people know that the standard program for working with pictures in Windows, the Paint editor also allows you to receive scans of documents and save them in the desired format. As a rule, these are graphic files png, jpg, bmp. You need to use the scanner in conjunction with Paint like this:

  • Click the “Start” button and find the shortcut to the program. It can be immediately visible or “hidden” in the “Standard” section. Click on it to run.
  • Activate the menu to the left of the “Home” tab. And in it, select the item “From a scanner or camera”.
  • Next, in a new window, specify the type of scanned document and click the “Scan” button.
    scanning, printer, computer
  • The result will be like this.

Making a copy of your passport

  • Remove all unnecessary things from your passport. Make sure there are no third-party items in it.
  • In the scan settings, specify the color type “Grayscale”, and select the highest quality from the available options.
  • Save scans in tiff or bmp format.

Photocopy without photocopier

You don’t need to have a photocopy to make a photocopy. It can be done by first scanning a document on a regular scanner on your computer, and then you can print it on a printer. The result will be no different if you were using a copier. The whole process is described in more detail in another article “How to make a photocopy on a Canon, HP, Epson printer”.

What is scan and scan?

Scan can have two meanings. The first is a digital copy of a paper document as a file on a computer disk. The second is short for “scan”.

Scanning is the process of “translating” text or images on a sheet into electronic form using a special technique. In this case, the scanner or multifunction device.

How to scan documents from the printer to the computer

Scanning all kinds of texts, images, graphs and tables is a necessity in the modern office work of any organization. Therefore, the question of how to scan documents from a printer to a computer is still relevant for a number of users of such office equipment. In general, it is very easy to solve this problem and scan the required number of documents on the printer.

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What you need to scan?

To solve a problem like “how to scan a document to a computer” you need a personal computer, and its type and performance do not matter much, and the device itself, which is equipped with a scanner. Those. in this case, you need a scanning printer, and not any device of this type.

In addition to a PC and office equipment with a scanner, you will also need the appropriate software. For example, an excellent option is ABBYY FineReader, which allows not only scanning documents, but also performing OCR in more than 150 languages.!

Some distribution is also used by VueScan, which is a lightweight and convenient software that supports most of today’s flatbed scanners, as well as multifunctional devices. Documents scanned with this utility can be saved not only in JPEG or TIFF formats, but also PDF, which is very convenient when working in an office. Most importantly, this program has a built-in OCR system, which is designed for optical character recognition. Therefore, in order to recognize the scanned text, you do not need additional utilities.

The two listed programs are paid, so if you are looking for a completely free option, you can resort to CuneiForm. Despite its “gratuitousness”, this utility has good functionality, for example, with its help you can work with various typed fonts and recognize texts in two dozen languages. It can also recognize tables. To improve the quality of recognized texts, the program has the ability to compare words with a dictionary, which can be constantly expanded.

If you do not want to download and install any of the above programs on your personal computer, then use the usual “Scanner Wizard”.


Thus, the question of how to scan from printer to computer is easily solvable. over, today there are a large number of special programs and utilities that allow you to scan a document, edit it and recognize text. In general, the solution to the problem “how to scan from a printer” consists of preparing, scanning, recognizing, checking and saving.

Photocopy without photocopier

In the absence of an all-in-one printer, but having two separate devices for printing and scanning, it will easily be possible to make a copy of the passport.

  • First digitize your passport to your computer.
  • Next, print a scan of the passport on a printing device.

How To Scan Your Document From Canon Printer To Your PC ?

The result will be no different if standard photocopying was done.

How to make a scan on a printer

Let’s take a look at the process of creating a scan on the all-in-one printer HP Deskjet 2130. The model is very old, but the principle of scanning will be similar to other printers. You just need to turn on the printer, put the media under the cover, start scanning to PC in any convenient way.

  • Turn on the device, wait until it starts. The device should make some noise for a few seconds and stop making sounds. Then you can scan.
  • Raise the printer cover. Place a piece of paper (or other object) according to the icon. The guide shows how to position the paper correctly so that the finished scanned document is in the correct position and not upside down.
    scanning, printer, computer
    scanning, printer, computer
    scanning, printer, computer
  • Go to Devices and Printers. Press the key combination “WinR”, then run the command “Control printers”.

scanning, printer, computer
scanning, printer, computer

The driver for the HP 2130 printer includes a program, inside which there is also a scanning option, for which a separate item is responsible. The software is installed by default along with the “Drov” installation.

Launch the program and after opening the Print & Scan menu select Scan. The HP Scan Utility starts.

scanning, printer, computer

Select the desired scan option. Set the appropriate parameters for the document and click on “Scan”.

scanning, printer, computer

The printer scans the media and prompts you to save the document to any location, pre-setting the desired file name.

How To Scan Documents To Computer. Windows 10/8/7

scanning, printer, computer

You can open the scan with any graphics editor, but the easiest way is to use the standard “Image Viewer”.

scanning, printer, computer

How to scan documents to a computer through a printer

Scanning documents. converting information from a physical medium into an electronic form (for more details, see the article: what is scanning). You can make a scan with a separate device (scanner) or use the all-in-one printer (multifunctional device). The latter technique includes several devices and is often called a 3-in-1 printer. It includes a printer, scanner and copier (copier). In both cases, it is very easy to scan any document.

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scanning, printer, computer

It doesn‘t matter what operating system is installed. The scanning procedure on Windows 10, 7, 8 and even an older version of XP is the same (for more details, see How to scan in Windows 8-10) The only difference can be in the software of the device itself. The scan function can be located in different items of the driver menu. Despite this, finding the function you want is not difficult. Manufacturers release programs intuitively even for novice PC users.

Below is a step-by-step guide on how to scan documents from your printer to your computer. The current article is also for individual scanners. It is easy to make sure that it is possible to make scan copies through the printer. look in the documentation for the equipment or lift the top cover of the machine. If there is transparent glass under the latter, then you can both scan and make photocopies of documents. It means that you are the owner of the all-in-one technique.

Preparing to scan

To avoid damage to equipment, it is important to adhere to the correct procedure when working with connection cords. First, connect the USB cable to the printer, then to a stationary computer or laptop. Then plug the power cord into a power outlet. Only then can you press the power button located on the body.

In most cases, after connecting the printer to the computer via a USB cable or air connection (Wi-Fi), Windows will automatically detect the device, search for and install drivers. After the installation is complete, the device will appear in the list of all equipment in the “Devices and Printers” item. The printer icon should not be “light” and contain any icons (for example, exclamation marks) next to it.

If the lights on the printer body are blinking, which indicate that there is no ink in the cartridges, the scan will still be able to be done, since ink is not used in this case. Only the scanner is started up. There are often times when the printer is no longer used due to the high cost of purchasing new cartridges. It is not necessary to throw away the equipment, because you will always be able to use the scanner.

The situation is different with the installation, when nothing is automatically executed. Then you need to use the disk, which often comes with the equipment, and contains the driver necessary for the operation of all components of the device.

Insert the disc into the drive. If the installation does not start automatically or the menu does not open, then through “My Computer” open the disc in Explorer and run the installation file. Next, step by step, agreeing with the installation wizard, finish copying the driver files. After that, additional shortcuts may appear on the desktop to launch the software, in which you can perform various actions, for example:

  • view the level of ink in containers;
  • do cleaning of printer units;
  • start scanning;
  • align printheads and a number of other features that are different for each printer model.

In order for the technique to serve for a long time, and there were no traces of dust or dirt on the scan, you need to gently wipe the glass surface with a dry cloth or paper towel, napkin.

Other programs

The utilities below are practically indistinguishable from the official software. The only difference is in some programs that are designed to make scans in a specific format, for example, in PDF.

  • FineReader. The software is paid, but there is a trial “free” version and an online tool. Available to work with many languages. In addition to simple scanning, it can recognize scanned text and convert the document into a format for further editing.
  • WinScan2PDF. The free program has a narrow focus. scan to PDF. Most often used when working on the network.
  • RiDoc. It is useful for those who often need to receive scanned documents in a variety of formats. If there is no such need, then it is easier to use a standard tool or other simpler analogs.
  • VueScan. In terms of functionality, it is similar to all previous programs. There is a built-in image-to-text converter.
  • CuneiForm. Recognizes text and tables from scans, has a wide range of settings for adjusting the final quality of the scan. Downloaded from the Internet for free.
  • ScanLine. Small and easy-to-use utility. Contains a minimum of settings, you can get a scan in just a couple of clicks.
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What can be scanned

You can scan any media that does not interfere with the closing of the top cover. Of course, ordinary sheets of paper are always scanned, and you can digitize small paper carriers (brochures, money, passport, photographs and others), plastic elements, books.

Scanning software from manufacturers

To ensure easy work with equipment, manufacturing companies develop special software. All possible functions are available in the software interface for controlling a specific model of the device.

Features may vary slightly depending on brand. But the basic set of settings / parameters is almost always identical. You can set the scan resolution, choose color (b / w or color scan), format (png, jpeg, jpg, pdf and others).

  • HP Scan;
  • Epson Scan;
  • Xerox Easy Printer Manager;
  • Canon MF ToolBox.

There is also software for Kyocera and Samsung firms, you can download from the official sites or install from the bundled CD.

How to scan documents from printer to computer

Scanning documents and photos from your printer to your computer is easy. For this you need:

  • Install drivers for your all-in-one printer. I wrote about this in detail in two articles below:
  • How to install a printer without a disk.
  • How to install a printer from disk.

If you have the disc that came with the device, you can use it. Disconnect the printer from the computer, insert the disc into the drive and run the file with the [.exe] extension (usually Setup.exe). Follow the wizard’s prompts.

  • Place the document on the scanner glass. In the vast majority of cases, you should put the printed side down, but for HP ENVY multifunction printers. up.
  • We turn on the printer and wait 30 seconds until it is detected in the system.
  • We scan. You can use different ways here:
  • Go to the path “Control Panel \ Hardware and Sound \ Devices and Printers”. Click on the printer icon with the right mouse button and select “Start Scanning”. In the window that opens, set the necessary parameters, click “View” and if everything suits us, click “Scan”.
  • Open the special scanning software that is installed on the computer with the driver for your all-in-one printer. Usually a shortcut appears for it on the desktop. There you can open the settings and set the desired.
  • Paint. This utility is bundled with Windows. You can start it by opening the Start menu. All Programs. Accessories. Paint. Expand the File menu (or click on the down arrow button in Windows 7). We select “From a scanner or camera”. In the window that opens, you can select the type of scanned image. If there is no time and you need to quickly scan something. immediately select the desired type and click “Scan”. If you have time, you can select “Adjust the quality of the scanned image” and specify more appropriate settings.
  • We save. After the scanned image appears in the program, open the menu File. Save As. Image in JPEG format. Select the directory or folder to save the document on the computer, set the file name and click “Save”.

DPI. resolution or dots per inch. The more. the higher the image quality, the higher its resolution (the number of pixels in length and width) and the more the file will “weigh” and take up space on the disk of your computer. The higher you set the resolution, the longer the printer will process or scan the document.

  • 100-200 dpi. if you need it quickly and you will not recognize documents.
  • 300-400 dpi. suitable if you need to recognize text.
  • 500-600 dpi. if you need the smallest details of the document.

At 600 dpi, the father scans old family photographs he can get his hands on. There you need a maximum resolution because the quality of a photo of 20-30-40 years is “not very”.

It is convenient for me to scan at 300 dpi. The quality of the photo is good and the text can be recognized if necessary.

There is one more nuance here. You can always reduce the resolution of the scanned file in the same graphics editor Paint. But you will not be able to increase the resolution. Have to scan again.