How to make a presentation in Word

PowerPoint is often stored in PDF format, since the PDF file format can easily be transferred to various devices without changing the document layout. In addition to converting PPT slides into PDF, sometimes you need to convert the PowerPoint file to Word. Word documents are the best solution if you have a long text content. You can insert everything you need into the Word document. Image, PDF file and other objects, including PowerPoint slides.So, if you need to include PowerPoint presentation in your work, how to copy PowerPoint slides in Word.

Copy the entire PPT slide or individual slide objects

The easiest way to copy PowerPoint slides in Word is to save a slide as an image (PNG, JPG file) and insert the image into Word.

To save the slide as an image, just click the desired slide and go to the file menu. and then save how. Select the place where you want to save the PowerPoint slide, check the name in the File Name field.In the field, save as a type Find the image format (JPEG, PNG).

When you press the button to save. Press Just this Once. and previously selected slide will be saved in JPEG or PNG format.

If you do not want the entire slide to be copied to Word, you can copy only certain parts of it. Click the object with the left mouse button, and then click with the right mouse button to activate additional parameters.

“Save as an image” is an option in which you need to press to copy a certain part of the PowerPoint slide in Word.

Finally, insert a slide image in Word: insert the drawings.

Copying and inserting the PowerPoint slide into Word

You are probably familiar with this copy and insert option: Ctrl C, and then Ctrl V

Just as you copy the text, you can do with slides. Click the slide with the right mouse button and select the option to copy or just select a slide and press these keys.

Open the Word document, click the area where you want to insert a slide and insert it.

PowerPoint in Word

If you want to include the entire PowerPoint presentation in the Word document, click the menu insert. Then the object and go to the tab create from the file.

Press the review button. to find the PowerPoint presentation you want to insert into Word.

There are two options: a link to a file or display of a presentation in the form of an icon.

Send PowerPoint to Word

Start press again on File menu. and then on Export.The next step will be the button to create handout.

On the image above, you can see what parameters of the page layout when sending the PowerPoint slide to Word. This is what each option means:

Notes near slides: the slide is folded and displayed on the left, while additional notes to the slide are on the right. Using this option, you will receive a reduced version of the slide, but notes will be easy to read. This option is good when you need to print a document and hold a presentation.

Empty lines next to slides: if you imagine something and your audience has a copy of your presentation, this is the best option for use. Thus, on the one hand, they will have a reduced version of the slide, and on the other. the lines for notes and Комментарии и мнения владельцев.

Notes for slides: this is as the first option, but the notes are under slides.

Empty lines under slides: similarly to the second option, empty lines are designed to leave Комментарии и мнения владельцев or notes and are placed under slides.

Only circuit: this option is convenient if you want to edit the presentation. He does not show graphics, only the text.

The main aspects

Any topic used in the presentation must be presented brightly, interesting and understandable. It is these points that will affect the final success of the performance. In Word Slides are more informative and affordable for visual perception. This is the primary task. the effectiveness of the slides.

make, presentation, computer, word

The user needs to divide the text that appears in the document and compress it to the minimum size while maintaining the meaning. Do not forget that time is a very valuable thing during the performance. The audience does not perceive the information that more than 20 minutes talk about monotonously. It is best to fit into these parameters.

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How to make a presentation in Word instead of PowerPoint. detailed instructions

Often users are faced with the need to create a beautiful presentation. PowerPoint comes to mind first of all. Of course, this is a convenient tool that allows you to carry out the plan in a short time. However, do not forget that the same presentation can be created in the text editor Microsoft Word.

Here the work is the most accessible and understandable for all. Word, unlike Power Point, is perfectly adapted to texts in any volume. Any presentation consists of the text, therefore it is more convenient to structure it in the document, and then adapt to the presentation.

It is only worth mastering several simple stages on how to make a presentation in Word.

Any topic used in the presentation must be presented brightly, interesting and understandable. It is these points that will affect the final success of the performance. In Word Slides are more informative and affordable for visual perception. This is the primary task. the effectiveness of the slides.

The user needs to divide the text that appears in the document and compress it to the minimum size while maintaining the meaning. Do not forget that time is a very valuable thing during the performance. The audience does not perceive the information that more than 20 minutes talk about monotonously. It is best to fit into these parameters.

The main thing in Word is to understand the principle of building a presentation. Here each individual slide is a new topic tied to the main. Slide partially reveals the general idea, complementing the picture. Therefore, in Microsoft Word begin with the structure of the headlines. If more, then slides begin with the “main title”. Then there are several additional ones, which are numbered 1. 10.

First we open a new Microsoft Word document on your computer. There are several tabs at the top that will help in further work. Each individual sheet will be one presentation frame. Set the necessary text on the first page.

Then, highlighting it with the left button, you can edit the displayed text. its headset, size and style in the Font tab. Latin letter A with a red line below will help choose a font color. To add a ready.made style, the text is also highlighted, and the necessary “styles” tab is selected.

Thus, a text component of the presentation is created.

make, presentation, computer, word

The next insert tab will help add pictures and photos, as well as video clips saved on your computer. Using the same tab, tables, diagrams and drawings are created.

Each presentation starts from the title sheet. The main title in this case will reflect the topic that is gradually revealed. The subsequent structure of the performance is built according to the list (for example, when it comes to the presentation of any company):

To create such a project, it is necessary to place the name of the company on the first slide, and the second mission of the company and its slogan on the second. The text should not include more than 6 subtitles in a row.

Then the slides reflect basic information about the company, among which:

  • company experience;
  • the principles of her work;
  • Certificate data;
  • Information on the availability of licenses;
  • The advantage over competitors.
make, presentation, computer, word

Sheets with current promotions and special offers will be relevant. Attention is most focused on them, because these materials should look colorful and understandable.

The latest images show contact information and remain visible until the performance is completed. It is permissible to use simple generalizations or general conclusions.

These slides should not be overloaded with text and tables.

Important! Contact information must contain the data relevant at the time of the presentation.

Presentation editing in Microsoft Word

The editor helps to create a colorful presentation, as well as edit it in the future, if such a need arises. You can change the size and color of the fonts, the general type of document, as well as the style.

This is done by highlighting the title and establishing the desired parameters for it. Pay attention to the fact that the text should be large enough to be seen by all participants in the hall.

The most winning color scheme is the one that is contrasting to the main background. The most popular options: black and white and red with blue shades.

To set a certain style for the heading, you need to use the command tape. Category “Home” will help to edit any text of the presentation by using numerous functions. The style should be one for each individual slide. Of course, the stylization will directly depend on which product or company you represent.

Important! The font is not relevant for presentation can distract from the main idea and negatively affect the perception of information.

The structure of information

The main thing in Word is to understand the principle of building a presentation. Here each individual slide is a new topic tied to the main. Slide partially reveals the general idea, complementing the picture. Therefore, in Microsoft Word begin with the structure of the headlines. If more, then slides begin with the “main title”. Then there are several additional ones, which are numbered 1. 10.

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First we open a new Microsoft Word document on your computer. There are several tabs at the top that will help in further work. Each individual sheet will be one shocker of the presentation. Set the necessary text on the first page. Then, highlighting it with the left button, you can edit the displayed text. its headset, size and style in the Font tab. Latin letter A with a red line below will help choose a font color. To add a ready.made style, the text is also highlighted, and the necessary “styles” tab is selected. Thus, a text component of the presentation is created.

The next insert tab will help add pictures and photos, as well as video clips saved on your computer. Using the same tab, tables, diagrams and drawings are created.

The structure of the text

The structure of the text for a future presentation means the presence of a title and a small text in order for the structure of the workpieces in Word in the future, it is necessary to use the heading section, as indicated above.

Compliance with this recommendation is important, since when exporting a file from Word in PowerPoint will fail, and the document received will have to be edited again. Therefore, the title of the future slide is drawn up when using the section of the style, as already indicated above.

The text in the presentation should be clear, clear, and brief. Long articles, no matter how informative they will not be perceived. The slide must contain only a squeeze, the main idea, quote, a small paragraph. The main Accent falls on the diagram, schedule or suitable picture that emphasizes this thought.

In which programs can the presentation be made

In order to make a presentation with slides on a computer you will need a special program for creating presentations. The most popular program of this kind is PowerPoint, which is included in Microsoft Office’s office programs. Therefore, if Microsoft Office has already been installed on your computer, then you have the right program.

If Microsoft Office is not installed, then you can install it yourself. On the Office website.COM you can download the trial version of Microsoft Office, which will work within 1 month. In the future, it will be necessary to buy a full version or purchase a subscription.

You can also make a presentation using free programs. For example, you can use the IMPress program, which is included in the LibreOFFICE free office program. To do this, you need to go to the LibreOFFICE website.Org, download the Libreoffice program package and install it on your computer.

In this article we will tell you how to make a presentation on the example of the PowerPoint program from the Microsoft Office office package. Since this package of programs is very common and in most users it has already been installed.

The use of a slide layout. Office support service

Ordinate the contents of the slides using various slides models in accordance with your taste and preferences or to increase the clarity and readability of the contents.

Select a slide for which you need to change the layout.

Makes contain aggregates for text, video, images, diagrams, figures, pictures, background and much more. Makes also contain formatting for these objects, such as themes, fonts and effects.

Note: Select Home Reset. If you have made changes to the layout that you do not like, and want to return to the source layout. Uset use does not delete the content you added.

Change the orientation of the slides

A separate article describes how to switch between a book and album orientation:

Cm. Also

Each slide layout contains aggregates for text, images, diagrams, figures and many other things.When you place content on your slides, the choice of a slide layout, which is best suited for your content, gives you a head start.

Select the layout when adding a new slide:

On the Home tab, click New Slide.

Select a layout for a new slide and click add a slide.

Change the layout of the existing slide:

On the Home tab, click Layout.

make, presentation, computer, word

Select a layout that is better corresponds to the contents of the slide, and click change the layout.

Export of the presentation

File.DOCX (.DOC), created in “Word”, is easy to convert in.PPTX (.PPT):

  • Save work in standard format;
  • Click PKM by file and in the drop.down menu click on the “Open using” item. It is Power Point that is selected here.

Now it remains only to launch the changed file and make final edits.

Almost every computer has a Microsoft Office package, which includes a number of specialized programs. Each of these programs is intended for various purposes, but many functions are similar in them. So, for example, you can create tables not only in Excel, but also in Word, but presentations not only in PowerPoint, but also in Word. precisely, in this program you can create the basis for the presentation.

Lesson: how to make a table in Word

During the preparation of the presentation, it is extremely important not to might in all the beauty and abundance of PowerPoint tools, which may well confuse the inexperienced PC user. First of all, one should focus on the text, determining the future presentation, creating its backbone. Just all this can be done in Word, just about this we will talk below.

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A typical presentation is a set of slides, which, in addition to graphic components, have a name (heading) and text. Therefore, when creating the basis of the presentation in Word, all the information should be streamlined in accordance with the logic of its further presentation (show).

Note: in Word you can create headlines and text for presentation slides, it is better to insert the image already in PowerPoint. Otherwise, graphic files will be displayed incorrectly, or even completely inaccessible.

Decide on how many slides you will have in the presentation and a separate line write in a Word header for each of them.

Under each heading, enter the necessary text.

Note: The text under the headings can consist of several points, it may have marked lists.

Lesson: how to make a marked list in Word

Change the style of headlines and text under them so that PowerPoint can automatically place each fragment on separate slides.

  • Select the headlines alternately and apply the “headline 1” style for each of them;
  • Alternately select the text under the headlines, apply the “Title 2” style for it.

Note: a window selection window for the text is in the “Home” tab in the “Styles” group.

Lesson: how to make a title in Word

Save in a convenient place a document in a standard program format (DOCX or DOC).

Note: If you use the old version of Microsoft Word (until 2007), when choosing a file for saving a file (“Save as”), you can select the PowerPoint. PPTX or PPT program format.

Open the folder with the preserved presentation base and click on it with the right button.

In the context menu, click “Open” and select PowerPoint.

Note: If the program is not presented on the list, find it through the “Choice of the Program” item. In the program selection window, make sure that on the contrary “use the selected program for all files of this type”, a checkbox is not installed.

The basis of the presentation created in Word will be opened in PowerPoint and divided into slides, the number of which will be identical to the number of headings.

We will finish this, from this small article you learned how to make the basis of the presentation in Word. The specialized program will help to transform it qualitatively and improve it. PowerPoint. In the latter, by the way, you can also add tables.

Lesson: how to insert a Word table into a presentation

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To create presentations, the Microsoft Office. PowerPoint application is traditionally used. However, the basis can be prepared in Word with subsequent modification in the corresponding program.

It is important to understand that slides always have a title and the main text. In this case, the text should be brief, clear and not overloaded with vague information.

Based on this, when creating a base for presentation, it is necessary to use various styles to format text blocks.

To implement this structure after a set of information, you need to use the “Styles” group “Home” on the toolbar of tools.

The Beginner’s Guide to Microsoft PowerPoint

Each block must fulfill its function: title, subtitle or paragraph. Using styles. a prerequisite. Otherwise, PowerPoint will not be able to process the file created in Word to transform its contents into a slide.

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Headlines should be present in an increase in the order. For example, if there is a “headline 2”, but there is no “headline 1”, then PowerPoint does not recognize such a structure and give an error. If there are no headlines at all, but only the text, then when loading data for each paragraph will have its own slide.

It is recommended to add images directly to PowerPoint, and in the structure of the Word file, provide for this the location of the remaining elements.

Further, the document must be saved in the usual DOC or DOCX format.

The next step will be the conversion into a slide. In PowerPoint, two ways are possible for these tasks.

one. Using the structure of the Word document.

After the PowerPoint launches on the “Home” bookmark, you need to use the creation of a slide from the structure. The call of this item will lead to the opening of the standard dialog box opening a file where you can choose a prepared document.

If the structure is correct, then for each header a slide with a text block will be automatically created. It should be noted that the insert will not occur in the first empty slide, but new slides will be added.

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